Participation Policy Background Paper

11 months ago

The Participation Program Policy Background Paper provides all the information on the Project and how it will progress through the coming months. Click on the link above to open the paper in full.

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CS 9 months ago
Undertaking the 'work' of the coop is of critical importance, and attendance at meetings is a bare minimum - it doesn't get bills paid or maintenance arranged! A range of contributing factors are making participation pressures greater - i) age and health of members (declining health making participation difficult for some; for others being at prime working age leaving little capacity for undertaking the work); ii) the increasing regulatory and other demands that have increased workloads over time; iii) increasing age of housing and increasing maintenance needs, coupled with the higher costs (eg owners corp fees) of newer properties has resulted in severe budget pressures - and a lot of time & emotional energy having to be taken on debating what expenditure can or cannot be undertaken, all adding to sense of pressure.It would be useful to have some resources available about the way different coops structure themselves so we could learn from each other, and take inspiration from differnet coop approaches to this and participation.
Lwarner 10 months ago
There definately needs to be options for members to participate in ways that include more than simple attendance at meetings. I think people who are just bottoms on a seat members are not necessarily contributing anyway. As our coops age and members health deteriorates we are finding it harder to stay engaged, finding we have the burn out factor of the same few people doing all the work over decades and despite us attempting to include a participation contract into our group that gave members more options of how to participate we found CEHL then did not support us in taking action against those who continued to fail to participate. Even the length of time this process of consultation is creating an issue in that there has been a directive that we should not take action with regards to participation of people who have not contributed for years. And the consultative process will take 12 months at least to be worked through keeping coops further strained. It would be just as easy to not drag this issue out to coops attending workshops to have their say just send out a feedback form with an option of each tenant being able to give individual feedback and limit the time to a couple of months for a response and then put out a draft policy. Dragging our feet for what has already been over a year isn't progress and we need to be able to do something in the meantime.I think serious misconduct of tenants could have been addressed at the same time
gwenrankin 11 months ago
Participation was very much on our minds at St Euphrasia's in 2017. I was asked to redraft the standard activity agreement to reflect what we saw as a three-pronged approach to participation - one that would a) address fundamentals like responsible tenancy and meeting attendance, but b) would also make provision for ensuring the co-op workload would be equitably shouldered in years to come and c) require every member to keep in touch with CEHL and its ongoing initiatives. And, importantly, all of this had to be structured to allow individual members some choice and to avoid 'overloading'. I developed the first draft of a new activity agreement in August 2016, and found the response more positive than anticipated. It seemed that people actually liked the idea of a structured participation framework that they could 'slot' into according to their own circumstances. Then our project was functionally 'torpedoed' by the announcement of the 2017 CEHL Participation Policy initiative. As a result we have no current activity agreements pending the outcome of that process.Even so, I feel we were actually getting somewhere - and that the very preliminary (and therefore imperfect) agreement draft I drew up last year has relevance to any conversation on the subject. However I will be out of the state in May when the workshops are scheduled, and am conscious that health issues may prevent other members attending. So I am pasting the entire document below and hope that it will somehow find its way to one or more of these sessions. -----------------------------------------Draft Criteria for an Activity Agreement to be enacted in 2017Mandatory1. Meet all the duties and responsibilities of tenancy (as set out in the Residential Tenancies Act 1997) including, but not restricted to, timely payment of rent, sustained maintenance of the premises in good order and provision of properly notified access to the premises as may be required by the co-operative.2. Attend the Annual General Meeting and 5/7 (25%) of the General Meetings of the cooperative3. If unable to attend any meeting send a formal apology to that meeting4. If unable to attend 25% of meetings submit a formal request for leave of absence, accompanied by an explanation of the reasons for that request, (?documentation)5. Read and acknowledge any communication sent (by post or email) by an office bearer or other director and, if requested, respond to any questions asked in this communication in a timely manner.Any two of the following1. Undertake one of the following roles: Chairperson, Secretary, Treasurer, Rent Officer, Maintenance Coordinator, Minute Secretary, Mail Officer, Membership Officer2. Shadow the Secretary, Treasurer or Maintenance Coordinator with a view to learning their job sufficiently well to be able to succeed them in an emergency or more permanently in the future3. Become a member of one of the three major working group committees (Finance, Maintenance, Administration), attend committee meetings as these are called and assist the coordinator as requiredPlus any one ofa) Attend the CEHL Annual General Meetingb) Attend one or more of the training and/or information sessions offered by CEHL and report on these to the following CERC meetingc) Attend one or more Regional meeting and report on this to the following CERC meetingd) Participate in two or more training sessions offered by the CERC itself.